Translating Research Into Practice – the 8th EBVMA Symposium – 3 November 2017

For attendee information and registration, go to:
symposia.ebvma.org

Introduction

The 8th Evidence-based Veterinary Medicine (EBVMA) Symposium will be held online (interactive live webinar) on Friday 3 November 2017 from approximately 7:00 am to 2:00 pm Pacific Time. The following provides both an at-a-glance overview followed by more in-depth details of the requirements for Symposium speakers — from proposal submissions to planning committee acceptance to preparation of documents (e.g., biographies, proceedings and slides) and finally a technical rehearsal prior to the Symposium. Attendee information and registration is at symposia.ebvma.org. Speaker requirements are detailed below.

You may also review presentations from previous years.

Speaker Requirements Summary

The following summarizes speaker requirements for the EBVMA Symposium, followed by more in-depth details below.

  • Proposals, consisting of title, abstract, keywords, author(s), degrees, affiliation, role or job position and contact information (email, address, phone) must be submitted to our EasyChair Conference System by 31 October 2016. You need to register for a free account before submitting a proposal (details below). Letters by the program committee will be sent by mid-November.
  • Speakers will prepare three (3) documents as follows:
    • A full proceedings paper must be prepared for final publication. Pre-publication drafts may be submitted using any open document format (e.g. plain text, .odt, .docx, markdown, LaTeX). Final papers will be rendered for “camera-ready” publication using an EBVMA template modified from the Proceedings of the National Academy of Sciences in LaTeX. We highly recommend speakers obtain an ORCID persistent digital identifier. The EBVMA will also create a unique PURL ID (Peristent URL) for links to each resource. More details regarding content, sections, format, use of images or illustrations, templates, examples and more are listed below.
    • A slide deck to accompany your live webinar presentation (voice over slides)
    • A speaker bibliography. A headshot is optional, but recommended. A full speaker biography is also required for submission to AAVSB/RACE for application for CE credits. In order to meet RACE deadlines, biographies must be submitted to our EasyChair account (ideal) or by email by 30 November 2016.
  • Speakers must agree to the publication of their proceedings paper and slide-deck under an open content license (the default is a Creative Commons-Attribution-NonCommercial 4.0 International license).
  • Speakers must also agree to have their live webinar session recorded (audio over slides) for later publication. A permanent dedicated 8th EBVMA Symposium conference section will be available here. Each page will include a speaker biography, proceedings paper, slides and other details. Viewing of recorded screencasts may require special access (e.g. EBVMA members only).
  • We will schedule a short, but mandatory (~15 minutes) technical review approximately two weeks prior to the webinar to evaluate audio quality, a review of the GoToWebinar teleconference system, backstage “green room” access, and so on. Minimum technical requirements (e.g. broadcast quality microphone, headphones or headset, broadband internet, etc.) are detailed below. The EBVMA may be able to provide audio equipment based on need with sufficient notice.
  • All speakers receive complimentary symposium registration. Speakers may also choose to receive either an honorarium or donate their honorarium award to our annual research fund.

Topics or Themes

We invite presentations that focus directly on the research, education, practice, resource implementation and other important aspects of evidence-based medicine (EBM). While a focused tutorial on topics such as critical appraisal of the literature or “number needed to treat” (NNT) are mostly agnostic of any clinical domain, we encourage presentations that emphasize the unique aspects of evidence-based veterinary medicine.

EBM entails many related domains such as clinical and translational research, clinical decision support, life-long learning, epidemiology, biostatistics, bibliometrics, health informatics, ethics, learning health systems and more. Consider ways to introduce topics that are emerging, contemporary or novel, a tutorial on a more atomic facet of EBM (such as NNT) or expand upon themes from previous years.

All sessions will be submitted for approval for continuing education credits through the American Association of Veterinary State Boards (AAVSB), Registry of Approved Continuing Education (RACE), so be thoughtful to topics or content that are especially relevant to practicing clinicians.

If you’re accepted, a speaker biography or CV is required by 30 November 2016 to allow us time to submit an application. The EBVMA is AAVSB/RACE Continuing Education Provider #895

Topics to consider (not inclusive)

  • Challenges and precepts regarding the design, execution and publication of good prospective research, especially randomized controlled trials or systematic reviews and their methods (e.g. meta-analysis).
  • Methods, models and resources for publishing clinical guidelines such as CONSORT, REFLECT, STROBE or PRISMA.
  • Technical solutions that enable the practice of evidence-based medicine at the point-of-care. Consider the library and information science domains such as structured queries of information resources. Or from the domain of biomedical informatics, the use of algorithms, cohort analysis on institutional electronic health records, clinical guideline models, clinical-decision support systems, the use of controlled terminologies or ontologies for context-aware knowledge retrieval and so on.
  • Barriers to access to the biomedical literature such as open access, content and data licensing and emerging publication models; preparing research grants to include financial support for publication in open access journals as well as costs for the sharing of original research data in public archival repositories, etc.
  • Policies regarding the publication of all research outcomes (e.g. All Trials Initiative).
  • A presentation or tutorial on a relevant and pragmatic epidemiological or biostatistical concept or method important to clinical researchers or clinicians. For example, a discrete “vignette” on Number Needed to Treat (NNT) and Number Needed to Harm (NNH), or critical appraisal of the literature regarding etiology, diagnosis, prognosis or therapy.
  • Comparison of important EBM-related research or trends in human medicine and its impact on veterinary medicine such as the demonstration of similarities, differences, gaps, or barriers that are especially unique to veterinary medicine.
  • Teaching EBM: Discussion or review of methods of teaching EBM within the professional (DVM/VMD) and research (PhD, MS, MPVM) curricula as well as undergraduate education and requirements.

If you’re not sure about a topic or theme, let us know!

Call for Proposals

All proposals must be submitted to our EasyChair Conference System (EBVMA–2015) by Tuesday, 20 September 2016

  • Create a free account at the EasyChair Conference System.
  • Once you are logged in, select New Submission (““Submit a new paper””) at the top of the page.
  • You will be asked to enter your contact information, author(s), title, abstract (no more than 3,500 characters), category (presentation, tutorial or vignette, or discussion), keywords, and topics (same as conference session).
  • You only need to submit an abstract (not a proceedings paper) pending acceptance so select “Abstract Only” at this time.
  • The Planning Committee will send notifications by the first week of October.

Accepted Proposals: Speaker Requirements

Proceedings Paper

  • Speakers must agree to an open content license for their work. By default, the EBVMA will assign a Creative Commons-Attribution 4.0 International License under the EBVMA. However, we encourage you to apply the same or a compatible license to your own work. An open content license will allows the EBVMA to share it as well (e.g. Open Content License or Creative Commons Public Domain (CCO). A dual open-content license approach is our default approach were you, the author, hold copyright on content and the EBVMA for publication/distribution online).
  • Papers must be submitted to the same EasyChair system used for submission of your proposal. If you need help, please contact us anytime.
  • All papers for camera-ready publication will be prepared by us using an EBVMA proceedings template in LaTeX. An updated template will be made available shortly if you wish to help us by doing this yourself and sharing the source file, attachments and PDF rendering. Otherwise, your document only needs to be in plain text with the required sections enumerated below. No display formatting is required so you only need to focus on your content, not the presentation layer. If you wish special formatting, you can do that in an addendum/comment.
  • Papers may be submitted in any non-proprietary open document format including the Open Document Format (.odt), Office Open XML (.docx), plain text with standard encoding (ASCII or UTF–8), markdown or multimarkdown, rich text format, HTML or the portable document format (PDF).
  • Papers should contain the following sections: title, author(s), affiliation, keywords, abstract, body with appropriate subsections and subheadings, and an MLA-compliant bibliography.
  • All images must be included as separate files since they will be rendered as links to the source files from the core document. It would still be helpful to us in preparation if you also embed these images where they should be positioned if you are submitting a word processing file. If you are submitting in plain text, please include appropriately labeled image placeholders that match your attached images. Because final papers will be published in a scalable format, we strongly recommend also using a scalable image format (e.g., SVG – scalable vector graphics, PDF or EPS). You may also include PNG images. JPG images, especially those that are highly compressed or optimized, may not be accepted depending on quality, size and resolution. You may also combine your document and images into a single archive (e.g. zip, tar, 7-zip). All images should include appropriate self-describing captions. If the images are not your own, please include provenance information such as the license for distribution and proper attribution.
  • If you do choose to use the LaTeX template (provided shortly), please submit the source TeX file, images and PDF rendering. Your /includegraphics call should match the images in your archive. We will use the pdflatex package, so your images should be either JPG, PNG, PDF or EPS. We may be able to collaborate with you in preparing your paper via sharelatex.com if you choose this option. Let us know.
  • We encourage good use of footnotes and hyperlinks to better inform the reader.
  • The EBVMA will encode a minimum set of Dublin-Core and Schema.org compliant metadata terms for all documents that are distributed online.
  • For archival persistence, the EBVMA will assign a persistent resource identifier (e.g. PURL) to your proceedings paper using an EBVMA namespace. We strongly recommend you also obtain an ORCID unique identifier. You can include that in your paper submission. The EBVMA PURL and your ORCID identifier will be used to annotate your proceedings paper as well as all online content that point to your resource files on the EBVMA website.
  • All papers will be rendered to PDF and HTML/XHTML for online publication (for both viewing and download).

Slide Decks

You may use any slide presentation tool of your choosing (e.g. Microsoft Powerpoint, Apple Keynote, Open Document Presentation, LaTeX Beamer, Prezi, etc.). Your slide presentation will be presented together with your live audio during the webinar and recorded for distribution as a screencast for time-shifted delivery later.

Please consider best practices designed for your slide deck to augment yours presentation (e.g. not serve as a proxy for it). Your proceedings paper, not your slide deck, is the canonical source of good detailed information.

  • You may use any slide publication system (e.g. Microsoft Powerpoint, Apple Keynote, Open Office or Libre Office Impress, the LaTeX Beamer class, etc.).
  • You may navigate your slide presentation from your own computer during the webinar, but if you’d like us to do that for you, please let us know.
  • Please send your source slides (e.g. Powerpoint, Keynote) by absolutely no later than 6:00 am Pacific Friday 10 February 2017 (the day of the Symposium) so we have these available in case there are technical problems and to allow us to host and navigate them for you.
  • All slides however must be converted to PDF for final publication. If you need help, please let us know.
  • Please annotate at least your title slide (if not footer) with the minimum provenance information:
    Your name and affiliation, symposium title (Translating Research Into Practice, the 8th EBVMA Symposium), date (10 February 2017), URL (symposia.ebvma.org), and license (Creative Commons Attribution-NonCommercial-International 4.0 License).

Rehearsal

We will schedule a brief rehearsal (~ 10 mins) within two weeks of the Symposium to test your connection, audio quality, demonstrate the presenter features in the teleconference tool (e.g. GoToWebinar or Adobe Connect), etc. We will contact you, or you can shout out to us at conference@ebvma.org.

Audio

You should use a dedicated high quality (e.g. broadcast or gaming) headset or a separate microphone and headphone using the VoIP technology built into the GoToWebinar conferencing application. Microphones sufficient at least for podcasts or voiceover applications are recommended. Landlines, cell phones, speaker phones or the built-in microphone and speakers in your desktop or laptop computer are not acceptable. If you need help picking out brands and models, please let us know. We may be able to ship you a microphone or headset if needed with sufficient lead time.

Some microphone recommendations…

Headsets

  • Sennheiser_PC_8_USB|Sennheiser PC 8 USB
  • Microsoft LifeChat LX–600 for Business
  • Logitech H540

Microphones (some examples)

Minimum Quality

  • Audio-Technica ATR2100-USB (warning: this microphone requires an additional windsock or foam cover or pop or cough filter – the audio quality is good, but it introduces breath or “plosive” sounds much to easily without these)

Very Good Quality

  • RODE Podcaster

Excellent Quality

  • Heil PR–40 or PR–30. These are professional broadcast microphones and need an XLR to USB interface to get the audio into your computer. Examples include a USB or Firewire mixer or the ShureX2U or CEntrance Micport Pro (for example).

We strongly recommend using a wired (ethernet) broadband connection instead of wireless (WiFi).
Be aware of your presence with the microphone and its placement to prevent pops, plosives, breathing sounds and handling of the microphone or headset and cord (e.g. rumbling noises).

And lastly please try to limit extraneous noises (e.g. leaf blowers, cell phones, etc.). If your dog is barking, please introduce him or her to the audience too 🙂

Program Committee

  • Virginia Fajt, DVM, PhD (Pharmacology), Dipl ACVCP | President, EBVMA | Clinical Associate Professor, College of Veterinary Medicine, Texas A&M University
  • Marnie Brennan, BSc (VB), BVMS, PhD | Deputy Director of the Centre for Evidence-based Veterinary Medicine and Assistant Professor in Epidemiology, Faculty of Medicine & Health Sciences, University of Nottingham | Regional Director (Europe), EBVMA
  • Dr. Renée Dewell | Veterinary Specialist, Center For Food Security/Public Health, Iowa State University
  • Stuart W. Turner, DVM, MS | Biomedical Informaticist, Leafpath Informatics | Past President, EBVMA and AVI (Association of Veterinary Informatics)
  • Your name here: If you’re an EBVMA member and wish to participate as a symposium program co-chair, please let us know.

About Stuart Turner

Dr. Stuart W. Turner, a former emergency & critical-care veterinarian in Northern California, is a full-time biomedical informaticist (a healthcare information architect). His background includes post-graduate training, teaching and research in biomedical informatics. His work covers various realms such as clinical decision support, translational medicine, public health (biosurveillance) and the semantic interoperability of health information systems from the design of clinical information models and biomedical ontologies. He is past president of the Association of Veterinary Informatics and the Evidence-based Veterinary Medicine Association.

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About Stuart Turner

Dr. Stuart W. Turner, a former emergency & critical-care veterinarian in Northern California, is a full-time biomedical informaticist (a healthcare information architect). His background includes post-graduate training, teaching and research in biomedical informatics. His work covers various realms such as clinical decision support, translational medicine, public health (biosurveillance) and the semantic interoperability of health information systems from the design of clinical information models and biomedical ontologies. He is past president of the Association of Veterinary Informatics and the Evidence-based Veterinary Medicine Association.